Human Resources Specialist

Coordinates employee benefits enrollment and termination, ensuring compliance with labor agreements and policies. Provides assistance to employees for health, dental, life, and disability insurance plans, as well as retirement benefits and plan choices. Coordinates information transfer to payroll. Develops and maintains employee benefits records. Coordinates notices to insurance providers for inactive and terminated employees and performs necessary payroll system deductions/actions. Coordinates annual Open Enrollment events.

Coordinates, tracks and supports agency’s tuition reimbursement program, Employee Recognition Program, Employee Assistance program, and other employee benefits programs. Responds to employee benefits questions, issues or problems. Assists employees with change requests. Assists employees and beneficiaries in the processing of claims.

Coordinates payroll deduction workflow with Finance division. Tracks,verifies and processes wage and classification changes. Processes and tracks leave useage, donations and trade-ins. Processes garnishments, income withholding orders, and tax levies. Follows up to resolve billing discrepancies.

Develops databases and tracking systems and performs data entry to facilitate department operations and programs. Verifies, researches and reconciles employee and employer information and data. Tracks data in various programs to ensure regulatory compliance, including safety, drug and alcohol testing, employee required certifications and licenses, and workers’ compensation. Compiles and records statisistical and narrative information for preparation of reports and records.

Prepares recruitment and selection materials; screens applications, corresponds with applicants; schedules interviews. Administers applicant testing. Conducts background and reference checks and employee orientations.

Performs data-entry of daily and biweekly payroll information; processes time sheets and leave request slips; maintains leave and holiday records; prepares and audits weekly overtime calculation report; maintains payroll related files.

Assists in claims administration and tracking of all Agency accidents, incidents, employee injuries, and passenger events. Researches incidents, enters data into computer and prepares reports. Researches, reviews, processes and subrogates accident claims; monitors payment of claims. Works with insurance carrier on coordination of claims

Performs general administrative support for Human Resources; distributes mail, makes copies, performs data entry, prepares general and detailed correspondence, letters and confidential documents, reports and forms; responds to department, employee, and public inquiries.

Prepares and maintains division procedures, policies and rules; recommends new and improved procedures and assists in the implementation of changes. Establishes and maintains required personnel records and forms; and complies with legal records retention schedules.

Supports Agency Safety Program; attends safety meetings, records and prepares minutes, reports and agendas; distributes to agency staff. Assists in periodically updating Safety Boards with informational materials.

Serves as Chair of agency Wellness Committee. Schedules and leads monthly Wellness meetings. Maintains annual work plan and oversees monthly events. Represents the Agency at internal and external events. Provides program awareness to new employees.

Performs other duties of a similar nature or level.

Must meet regular time and attendance standards