Facilities Supervisor | Intercity Transit

Department/Division

Maintenance / Facilities Maintenance

Paygrade

C42

FLSA Status

Non-Exempt

Supervision Received From

Facilities Manager

Supervision Exercised Over

Facilities Specialist, Facilities Technician

Compensation

Hourly: $41.99-$56.67

Summary:

Supervises the daily activities of facilities specialist/technician operations. Technical responsibilities also include providing facilities support, scheduling work, managing work orders, and managing tool and spare parts inventories.

Distinguishing Characteristics:

Supervises the Facilities Specialist and Technician operations within the Facilities division, including monitoring staff performance and work. Program activities are of a professional level and require knowledge of protocols, technology, local, State, and Federal rules, regulations, and laws and policies pertaining to facilities operations.

Essential Duties:

Duty No.	Description	Frequency
1	Supervises staff to include conducting performance evaluations; ensuring employees follow policies and procedures; and making disciplinary decisions and providing recommendations to Facilities Manager on an as needed basis. Trains, coaches, mentors, counsels, takes corrective action when necessary.	Daily 45%
2	Leads day-to-day facilities activities, performing duties in support of the division. Serves as liaison among Facilities Specialists/Technicians to other departments and divisions.	Daily 25%
3	Ensures that Agency standards of safety are met by monitoring Facilities operations for adherence to local, State, Federal and Agency policies, rules, regulations and schedules. Consults with staff regarding proper safety procedures, report preparation, and new or revised policies, procedures and schedules; counsels and takes corrective action when necessary.	Daily 40%
4	Collects and analyzes information to assist in identifying and planning process improvements. Performs analysis of operations and develops and implements procedures. Identifies problems, analyzes and evaluates operating deficiencies or difficulties. Develops and implements appropriate courses of action.	Daily 10%
5	Orders materials and maintains inventory of required materials to carry on maintenance work. Recommends changes or other actions to accomplish more workable installations and inspects projects for conformance to plans and specifications.
6	Provides field supervision as needed; furnishes advice, assistance and direction with regard to situations that arise as a result of Facilities operations.	Daily 45%
7	Maintains computer-based records associated with charging parts and materials from inventory, charging labor hours against work orders, etc. Purchases parts as needed, reports damage and defects identified during preventive maintenance.	Daily 5%
8	Ensures work related data and documentation is collected and maintained in accordance with Agency policies, rules, regulations, and schedules.	Daily 5%
9	Contributes to the goals and objectives of the Division, to include formulation and implementation of operational policies, procedures and controls to ensure safe and efficient operational activities and adherence to established service, budgetary and customer satisfaction standards. Recommends changes as warranted.	Monthly 5%
10	Carries out special projects; prepares written reports; and maintains various administrative records.	Daily 5%
11	Serves as the Facilities Manager in their absence.	Monthly 5%
12	Performs others related duties.	As Requested
13	Must meet regular time and attendance standards.	Always

Knowledge:

Knowledge of:

Supervisory principles and practices;
Applicable Federal, State, and Local laws, rules, and regulations;
Biohazards, toxic substances, and related protective measures;
Landscape maintenance methods;
Basic maintenance methods and techniques;
Safety practices and procedures;
Customer Service principles.
The use of standard data collection and analysis process to support process improvements
Facilities Maintenance Management Systems.

Skills:

Skill in:

Monitoring and evaluating subordinate staff;
Operating applicable power tools and equipment, pressure washers, sweeper, forklift, agency vehicles;
Assembling/Constructing structures;
Identifying operational deficiencies and assessing opportunities for improvements. Use of data and analytical methods and processes to develop and implement changes in policies and procedures.
Reading and interpreting a variety of documents;
Preparing a variety of written correspondence and reports;
Performing basic mathematical calculations;
Repairing, replacing, installing, cleaning structures and signage;
Maintaining records;
Basic computer operations;
Handling multiple tasks simultaneously;

Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Licensing Requirements:

Washington Driver’s License.

Must be able to obtain:

Department of Transportation Flagger Certification;
Forklift Certification;
State of Washington Pesticide Applicator License;
Burlington North Sante Fe Railway Access Certification.

Must submit to criminal background check, the results of which must meet hiring criteria for the role.

Physical Requirements:

Working conditions will vary. Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, driving, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Incumbents may be subjected to moving mechanical parts, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, inadequate lighting, workspace restrictions, and intense noises. Indoor/outdoor work environment in adverse weather conditions including freezing weather and snow. Exposed to work conditions/environments with possible hazards/situational challenges at times due to working in rights-of-way/blocking traffic.

Very Heavy Work: Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Training and Experience:

Associates Degree in a related field and four years of experience performing semi-skilled facilities and/or grounds maintenance activities; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Note:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.