Department/Division

Administrative Services

Paygrade

C41

FLSA Status

Exempt

Supervision Received From

Supervision Exercised Over

Compensation

Annual: $83,928.00-$113,276.80

Summary:

Under general direction, plans, develops, organizes, promotes, implements agency-sponsored technical and professional-level training programs. Serves as an Agency expert on uses of training to achieve organization and employee career development goals. Serves as an Agency Emergency Management expert and responsible for implementing emergency management program, under the direction of the Chief Safety Officer.   

Distinguishing Characteristics:

This position has oversight of the Agency Emergency Management activities as well as all aspects of agency training and training programs that is consistent with both agency goals and regulatory requirements, including conducting skills assessment, developing strategic training plan, overseeing contract trainers, and conducting specific trainings. This position will work collaboratively with directors, managers, and department trainers to identify training needs and to address performance issues. Advises employees at all levels about professional development and continuing education.

Essential Duties:

Duty No. Description Frequency
1

Leads agency’s Emergency Operations efforts including the development and implementation of the agency’s emergency management program. Prepares and maintains agency’s EOC Plan; trains and conducts regular exercises of response plan.

 20%
2

Recommends, implements, coordinates, and facilitates the Agency’s emergency response plans per the guidelines set by the National Incident Management System (NIMS), including the incident command configurations.

 10%
3

Develops and maintains the implementation of the Agency’s emergency response plans ensuring that the plan integrates the Agency’s strategic goals with the emergency preparedness measures. Reconciles resource availability and service capability “gaps” across the departments to ensure division objectives support the Agency’s vision, mission and goals.

 10%
4

Responsible for the Agency Emergency Operation Center (EOC) and ensuring that it is operationally ready for activation.

 5%
5

Ensures that Agency emergency plans are up-to-date and consistent with local, state, and federal guidelines.

 15%
6

Conducts exercises that evaluate leadership and organizational readiness through announced and unannounced readiness scenarios and drills including but not limited to earthquakes, storms, flooding, and terrorism.

 As Needed
7

Communicates any potential safety policy violation(s) and/or behaviors that could result in property damage, bodily injury, and/or litigation to appropriate department for coaching assignments and decisions. Conducts appropriate corrective retraining as needed.

 As Needed
8

Provides professional-level staff assistance and/or administration in support of operational safety programs.

 As Needed
9

Serves as the Agency’s Training Coordinator. Develops, manages, promotes, organizes, and delivers agency-wide professional and technical training on a variety of topics. Develops and ensures proper preparation and maintenance of records, reports, statistics, and evaluations of program activities and instructors. Maintains multi-year training calendar.

 20%
10

Coordinates and evaluates internal and external trainers. Determines when to use training consultants, research skills/costs and makes recommendations on hiring. Ensures that high quality training is delivered to staff.

 5%
11

Agency expert on use of training to achieve career development goals; conducts training needs analysis from compiled data and input from management and senior executives; develops career assessment programs and agency-wide programs for identified needs. Develops and implements training and other interventions as requested to meet specific performance objectives; evaluates training effectiveness.

 10%
12

Communicates with employees regarding resources for personal development and career growth.

 5%
13

Maintains ongoing contact with others in the training profession, in and out of the transit industry; stays current with developments in the field through training literature, conferences, and seminars; presents training information and training programs to other training professionals and incorporates current best training practices at the agency.

 As Needed
14

Represents and participates in a variety of meetings and briefings. Leads and/or serves on committees and with other related groups to provide technical expertise in the area of training and emergency management.

 As Needed
15

Performs other duties of a similar nature or level.

 As Needed
16

Must meet regular time and attendance standards.

 Always

Knowledge:

  • CDL rules and regulations;
  • Applicable local, regional, state, and federal transportation regulations;
  • Safety regulations and emergency management techniques;
  • Methods, practices, and procedures involved in managing an Emergency Planning program; for a medium to large sized transit agency or municipality;
  • Related standards from APTA, FTA, DOJ, FEMA and Homeland Security, emergency preparedness plan development, implementation, and management;
  • Use of incident command system and national incident management system;
  • Business English;
  • Microsoft Office products;
  • Mathematical concepts.
  • Conduct corrective action conversations
  • Prepare clear and concise reports
  • Maintain confidentiality of information
  • Conduct research and/or investigations
  • Analyze and interpret statistical and operational data
  • Interpret and apply program/project requirements
  • Establish and maintain effective working relationships
  • Meet schedules and deadlines of the work
  • Follow verbal and written instructions

Skills:

  • Performing a variety of duties, often changing from one task to another of a different
  • nature (multi-tasking).
  • Experience conducting training and making presentations to wide and varied audiences.
  • Strong communication skills both orally and in writing, with employees at all levels of the organization, customers, vendors, and contractors.
  • Project management skills.

Licensing Requirements:

Valid WA State Driver’s License

Training and Experience:

Bachelor’s Degree in Business Administration, or a related field and four years of experience in training activities, with two years’ experience in curriculum development for job training or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Five years emergency management experience preferred.

Note:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.