Department/Division

Development

Paygrade

B23

FLSA Status

Non-Exempt

Supervision Received From

Supervision Exercised Over

Compensation

Hourly: $36.15-$48.80

Summary:

Performs staff assistance and support in purchasing, receiving and inventory functions.

Distinguishing Characteristics:

Locates, purchases, records and dispenses parts and services in support of the Procurement, Vehicle, and Maintenance Divisions. As Senior Inventory Specialist, this position is responsible for performing specialized and complex inventory related tasks, serves as a mentor to the other Inventory Specialists, and will be authorized and prepared to step in as the Inventory Supervisor in their absence. Maintains perpetual inventory system. Performs duties specific in nature requiring inventory control and purchasing procedures knowledge. Work is performed within general parameters.

Essential Duties:

Duty No. Description Frequency
1

Serves as a mentor and subject matter expert to staff. Provides technical assistance and guides staff in various Inventory functions.

Cultivates strong working relationships with suppliers, technicians, and Intercity Transit staff as a whole.

May be tasked with representing Inventory Office as the liaison and subject matter expert when interacting with Maintenance and other Agency Departments.

Orders and receives inventory , parts, supplies and equipment in accordance with applicable federal, state, and local requirements. Researches and purchases unusual or hard to find goods and services at best value (price vs. quality vs. warranty vs. delivery). Works on special projects or maintenance campaigns. Collects and evaluates specific data on required specifications. Resources and evaluates best-value (price vs. quality vs. warranty vs. delivery).

 Daily 40%
2

Coordinates distribution of parts for staff. Stocks, maintains and organizes inventory area. Assists with scheduled cycle of inventory counts.

 Daily 5%
3

Analyzes usage trends, sets stock re-order levels and minimum/maximum stock levels. Reconciles losses and gains from differences in inventory audits to maintain inventory within acceptable limits. Advises and coordinates with Supervisor in implementing efficient and cost effective inventory best practices.

 Daily 15%
4

Maintains detailed and complete purchasing records of inventory, equipment, shipments, repairs and costs. Reviews Maintenance and Facility Work Orders to ensure all parts are reconciled correctly within the system. Designs and creates inventory reports as needed.

 Daily 10%
5

Sources and purchases all spare and replacement vehicle keys. Coordinates and schedules key orders for Vanpool Division and Vanpool customers. Researches ways for agency to obtain spare keys as technology develops.

 Occasionally 5%
6

Maintains centralized shipping and receiving area. Coordinates all receiving, entering information in the centralized system. Unloads freight with forklift. Processes outbound shipping for Agency; picks up products from local vendors.

 Daily 10%
7

Contacts vendors and resolves inconsistencies in pricings, core changes, restocking charges, receipts, delivery charges, warranties and quality issues with vendors. Pursues monitors, troubleshoots and expedites new item warranty claims as needed.

Daily 5%
8

When needed, oversees the delivery of diesel, gasoline, and lubricants and gathers and enters daily fueling data. Trains new delivery drivers on agency safety spill protocols.

Occasionally
9

Cross-train with the Purchasing and Payables Specialists in regard to fuel and credit card reconciliation and weekly invoicing.

Serves as the Inventory Supervisor (with delegated signature authority) in their absence.

 Occasionally
10

Performs other duties of a similar nature or level.

 As Needed

Knowledge:

(Position requirements at entry.)

  • Inventory control practices and procedures.
  • Warehousing concepts; min/max receiving and invoicing practices.
  • Procurement policies and requirements.
  • Basic accounting and auditing principles.
  • Bid analysis.
  • General office principles and practices.
  • Customer service principles.
  • Modern office equipment, computer hardware and software related to inventory.
  • Applicable federal, state and local laws, rules, and regulations.
  • Mathematical concepts.

Skills:

(Position requirements at entry.)

  • Maintaining and controlling inventory.
  • Maintaining databases; Microsoft Word, Excel and Outlook.
  • Keyboarding; 10 key proficiency.
  • Conducting research, analyzing data and developing recommendations.
  • Negotiating prices for products and services.
  • Preparing purchase orders.
  • Maintaining warehouse organization.
  • Operating modern office equipment.
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor and the general public sufficient to exchange or convey information and to receive work direction.

Licensing Requirements:

(Position requirements at entry.)

  • Washington Driver’s License.
  • Lift-Trick Operator’s Certification within 30 days of hire.
  • Must submit to criminal background check, the results of which must meet hiring criteria for the role.

Physical Requirements:

Positions in this class typically require:  climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, driving, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Incumbents may be subjected to dusts, poor ventilation, strong odors from chemicals, inadequate lighting, workspace restrictions, non-regulated air temperature and intense noises.

Medium Work:  Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Training and Experience:

(Position requirements at entry.)

Associates Degree in related field and four years of increasingly responsible warehousing, automotive/truck/bus parts inventory experience, financial reconciliation, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Note:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.