Department/Division

Development / Procurement

Paygrade

D62

FLSA Status

Exempt

Supervision Received From

Development Director

Supervision Exercised Over

Construction Projects Coordinator , Information Systems Supervisor, Procurement & Project Management Coordinator, Senior Procurement and Project Management Coordinator

Compensation

Annual: $111,883.20-$151,028.80

Summary:

For both capital and noncapital efforts, this position plans, organizes and manages the project, procurement, and materials management functions to include the development of effective administration activities for the Agency. Responsibilities primarily include managing projects, procurements, and materials acquisition and management, and the disposal of surplus property, and also supervises and coaches professional and support staff. 

Distinguishing Characteristics:

Performs or manages the performance of the most complex, professional projects, procurements, and materials management activities for the agency. The position reports to the Development Deputy Director – Procurement & Capital Projects and supervises professional and support staff. As a manager, this position is ultimately responsible and accountable for the project, procurement, and materials management functions and the associated activities that are assigned to or accepted by the Division. This position also carries out the spirit and direction of its leadership chain.

Essential Duties:

Duty No. Description Frequency
1

Coaches and supervises staff to include: prioritizing and assigning work; may conduct performance evaluations; ensuring that employees follow policies and procedures; and, in collaboration with the leadership chain, making hiring, termination, and disciplinary decisions and recommendations.

 Daily 10%
2

Plans, prepares and manages the development of the Agency's Project, Procurement, and Material Management (PPMM) Program; develops, identifies, recommends and implements policies and procedures for PPMM purposes; ensures program is in compliance with State and Federal rules and regulations; maintains appropriate records and files to document procurement activities and purchases.

 Daily 10%
3

Meets periodically with agency Divisions that routinely need PPMM services, upstream and downstream partners that routinely intersect with PPMM, and also stays well-informed of the agency Budget process to assist in PPMM forecasting and projecting work assignments; exercises judgment in making strategic procurement planning decisions that have a fiscal impact. Assesses and manages risk associated with procurement.

 Daily 5%
4

Serves as consultant to other departments in procurement of services and materials, including investigating markets, researching scope and specifications, contract development and administration.

 Daily 10%
5

With input from a wide cross section of agency Divisions and in collaboration with the leadership chain, develops and implements Agency-wide purchasing and contract administration policies and procedures in accordance with statutory requirements. Monitors legislation and changes in statutes as it applies to policies and procedures. Develops and implements guidelines for ethical conduct, acceptance of gifts and gratuities, and conflict of interest policies and manages the annual Conflicts & Confidentiality attestation process.

 Daily 10%
6

Responsible for and may also serve as agency project manager for major projects, including capital construction projects, assessing and addressing risk, creating project plans, selecting architects, engineers, contractors and consultants; resolving contract and legal issues, managing progress to successful closeout, preparing and giving progress reports and presentations. Manages procurement projects from concept to completion. Participates in special and ongoing projects. 

Daily 15%
7

Serves as the primary contact for contract administration to include facilitating negotiations, conditions, changes, and termination. Ensures contract activities are in compliance with established standards and/or applicable laws, rules and regulations; audits Agency contracts. Serves as the liaison between the agency and other public agencies, resolving problems, responding to legal issues.

 Daily 20%
8

Supervises consultants, vendors, and contractors. May document and evaluate contractor performance. Verifies, monitors, and reports on compliance with applicable State and Federal requirements.

 Daily 5%
9

Supervises the disposal of Agency surplus property. Requests concurrence to declare property surplus from the Authority. Develops and pursues best methods to sell, trade or otherwise dispose of surplus property.

 Quarterly 5%
10

Supervises, coordinates and/or assists elements of environmental review, facility design, permitting, and construction to include: project research, timelines, specifications, budgets, bids/proposals, contract negotiations, contract compliance, expenses, payments, problem resolution, and project closeout.

 Weekly 5%
11

Prepares and develops annual division budget; monitors and approves expenditures in accordance with Agency policies and principles of sound fiscal management.

 Annually 5%
12

Research opportunities for maintaining and enhancing skills or processes for self and team and in collaboration with the leadership chain, attends these opportunities.

 As Required
13

Works with the agency Records Officer to develop and implement processes and practices that facilitate and maintain well-organized hardcopy and electronic files.

 As Required
14

Performs other duties of a similar nature or level.

 As Required
15

Performs in-the-field site visits.

 As Required
16

Meets periodically with the PPMM team and leadership chain in a combination of formal and ad hoc engagements.

 Always
17

In partnership with the Development Deputy Director – Procurement & Capital Projects, acts as the face and voice of the PPMM Division, positively messaging and promoting PPMM services using a combination of in-person, virtual methods, and written methods.

 Always
18

Must meet regular time and attendance standards.

 Always

Knowledge:

Knowledge of:

  • Supervisory principles and practices;
  • Applicable Federal, State, and Local laws, rules, and regulations;
  • Conflict resolution techniques;
  • Report writing methods and techniques;
  • Accounting processes and principles;
  • Grant application and reporting processes and principles;
  • Budget development and administration processes;
  • Mathematical principles;
  • Procurement processes, principles, and practices;
  • Project management principles;
  • Contract negotiation administration principles and practices;
  • Public works, permitting and environmental review rules and regulations.

Skills:

Skill in:

  • Supervises and coaches professional and support staff;
  • Monitoring and evaluating subordinate staff;
  • Project Management principles;
  • Developing, identifying, recommending, and implementing procurement policies and procedures;
  • Managing procurement functions;
  • Disposing of surplus property;
  • Supervising and evaluating consultants, vendors, and contractors;
  • Administering contracts;
  • Conducting negotiations;
  • Facilitating, making presentations and public speaking;
  • Managing procurement operations;
  • Handling multiple tasks simultaneously;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, and the general public sufficient to exchange or convey information and to receive work direction.

Licensing Requirements:

None Required.

Must submit to criminal background check the results of which must meet hiring criteria for the role.

Physical Requirements:

Positions in this class typically require: talking, hearing, and seeing.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Training and Experience:

Bachelor’s Degree in Business Administration or related field and five years of experience in procurement; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Note:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.