Department/Division

Administrative Services / Finance

Paygrade

D64

FLSA Status

Exempt

Supervision Received From

Supervision Exercised Over

Finance Manager

Compensation

Annual: $118,768.00-$160,368.00

Summary:

Plans, organizes, and directs the major programs and activities of the transit’s Finance Division including financial operations (financial accounting and reporting, payroll, grant accounting, accounts payable and receivable, cash receipting, capital assets, and budget development and administration) and financial planning including developing short-and-long range plans.

Distinguishing Characteristics:

As a deputy director level position, exercises highly responsible professional, administrative and supervisory responsibilities in directing the operations of the Finance Division and providing strategic financial guidance to the Transit. Duties vary widely and encompass all aspects of governmental finance, accounting, and budgeting. Serves as a member of the Administrative Services Department management team.

Essential Duties:

Duty No. Description Frequency
1

Supervises, leads, and mentors staff to include: prioritizing and assigning work; providing assignment oversight, conducting performance evaluations; ensuring staff training and development opportunities; ensuring that employees follow policies and procedures; and, making hiring, termination, and disciplinary decisions and recommendations. Leads Finance team in developing and maintaining high levels of customer service, professionalism, individual skills, and effective team approach to work.

 
Daily 15%
2

Plans, organizes, directs and controls the Agency's financial accounting activities; balances revenues, expenditures and debt issuance; provides financial analysis, audit and guidance; assures adequate internal controls, accurate record keeping and timely reporting in compliance with established laws, codes, regulations and policies.

 Daily 20%
3

Develops, analyzes, and implements financial policies and procedures, including reserve policies, in order to ensure long-term fiscal viability and accountability. Provides input and assists in the development of strategic plans.  Assists with the preparation and review of cash flow forecasts, revenue estimates, and projections.

 Daily 10%
4

Ensures accounting processes are carried out in conformance with standards set by Governmental Accounting Standards Board (GASB) and in compliance with Generally Accepted Accounting Principles (GAAP) and guidance from the State Auditor’s Office (SAO) and the Federal Transit Administration (FTA).

Daily 5%
5

Assists the General Manager in establishing and achieving the Transit’s financial goals.

 Daily 5%
6

Directs, administers, and formulates policies for complex employee pension, retirement and benefit plans.  Provides primary leadership to ensure compliance with State and federal laws and regulations. Chairs the Agency’s Pension Management Committee. Performs day-to-day administration of the Agency’s deferred compensation plans, including distribution requests, Qualified Domestic Relations Orders, loan processing, etc.

 Weekly 10%
7

Oversees, coordinates, and participates in the preparation of the Annual Financial Report and audit; collaborates with staff to ensure timely completion. Coordinates external audits and serves as the audit liaison. Reviews audit recommendations and implements appropriate corrective action as necessary.

 Annually 15%
8

Oversees, coordinates, and participates in the preparation of the annual National Transit Database (NTD) report; collaborates with staff to ensure timely completion.

 Annually 10%
9

Oversees, coordinates, and prepares the annual Operating and Capital Budgets for the Transit.

 Annually 15%
10

Advises the General Manager, Department Directors, and the Transit Authority regarding the budget preparation process, consequences of fiscal alternatives, and presents and recommends fiscal options.

 Daily 5%
11

Prepares clear, concise, and timely financial reports to management for decision-making purposes.

 Daily 5%
12

Develops, maintains, and implements effective internal controls to safeguard Transit assets. 

Daily 5%
13

Develops, reviews, and approves Division policies, procedures, and plans; formulates, recommends, and implements Division priorities, goals, and objectives. Continually monitors, evaluates, and implements process improvement within the Division.

 Monthly 5%
14

Attends, chairs and conducts a variety of meetings with the Agency and outside entities; serves on committees as requested; represents the Agency and makes oral presentations at meetings, conferences and other events. Actively participates in the Washington State Transit Insurance Pool.

 Monthly 5%
15

Performs other duties of a similar nature or level.

 As Required
16

Must meet regular time and attendance standards.

 Always

Knowledge:

Knowledge of:

  • Generally Accepted Accounting Principles (GAAP);
  • Governmental Accounting Standards Board (GASB);
  • State Auditor’s Office “Budgeting, Accounting and Reporting System” (BARS);
  • National Transit Database (NTD) Uniform System of Accounts (USOA);
  • Federal and State laws, rules, regulations, and statutes related to public transportation;
  • Risk management principles and practices;
  • Finance theory and principles;
  • Contract development practices and administrative requirements, including union contracts and labor agreements;
  • Financial management principles and practices;
  • Mathematical concepts;
  • Budgeting principles and practices;
  • Deferred compensation plan rules and regulations;
  • Theory and practice of governmental accounting;
  • Financial forecasting;
  • Principles and practices of effective leadership, management, and supervision.

Skills:

Skill in:

  • Monitoring and evaluating subordinate staff;
  • Prioritizing and assigning work;
  • Applying contract, grant, and other administrative limitations to project activities;
  • Reading, analyzing, and interpreting general business periodicals, professional journals, technical procedures, or governmental regulations;
  • Handling multiple tasks simultaneously;
  • Developing and controlling budgets;
  • Writing reports, business correspondence, and procedure manuals;
  • Prepare accurate and understandable financial reports; analyze, evaluate, and interpret complex financial data; forecast financial trends; and develop revenue and expenditure estimates;
  • Use personal computers and office software including word processing, spreadsheets, and database programs in a Windows-based operating environment;
  • Presenting information and responding to questions from groups of managers, clients, customers, and the general public;
  • Working with mathematical concepts such as probability and statistics;
  • Defining problems, collecting data, establishing facts, and drawing valid conclusions;
  • Dealing with several abstract and concrete variables;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, elected officials, and the general public sufficient to exchange or convey information and to receive work direction;
  • Establish and maintain effective working relationships with co-workers, vendors,

consultants, representatives of other agencies, and the general public;

  • Formulate and evaluate policies;
  • Develop and implement short- and long-range plans;
  • Prepare and direct the preparation of comprehensive budgets;
  • Work under pressure, addressing issues and tasks that arise simultaneously and/or unexpectedly.

Licensing Requirements:

  • Certified Public Accountant (CPA) license.

Criminal background check and credit check are required; the results of which must meet hiring criteria for the role.

Physical Requirements:

Positions in this class typically require: talking, hearing, and seeing.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Training and Experience:

  • Bachelor’s Degree in Accounting, Finance or related field;
  • Ten years of progressiovely responsible experience in the finance or accounting field, with seven of those years being in government, transportation, or other relevant area;
  • Five years supervisory/management level experience in finance or accounting; or
  • An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
  • Financial statement and budget preparation experience required.

Note:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.