Department/Division

Development

Paygrade

D62

FLSA Status

Exempt

Supervision Received From

Development Director

Supervision Exercised Over

Development Director

Compensation

Annual: $116,355.20-$157,060.80

Summary:

Under general direction, the Grants Manager is responsible for developing and managing a pipeline of current and prospective grant funders that align with the agency’s priorities. This position is responsible for administering a full range of grant related finance and administration activities for the agency including the submission of grant proposals and management of awards. Serves as the agency’s representative with Federal, State and local grantor agencies. Manages agency’s participation in federal and state grants process including development, requests, reporting, submittals and closeouts.  Serves as the Agency’s primary support person for required grant participation compliance including Disadvantaged Business Enterprise (DBE) Liaison and Title VI Officer.

Distinguishing Characteristics:

Through planned research, identification, development, cultivation, stewardship, compliance, and reporting activities, the Manager will submit proposals and manage awards in support of IT’s mission and operating goals. Oversees the accounting and/or financial reporting of grant functions and is responsible for the preparation, review and monitoring of major grant program development, implementation, project management oversight, financial management and audit preparation.

Essential Duties:

Duty No. Description Frequency
1

Work with Development Director and Senior Management Team; develop and maintain long range plan of grant program priorities and scenarios.  Proceed to develop grant funding plans which include federal and state formula funding, capital grant programs and federal earmarks. 

Semi-Annually 10%
2

Ensures annual elements of the transportation improvement program are adopted by the Agency.  Coordinates submission to Thurston Regional Planning Council (TRPC).  Continues communications with TRPC to build and maintain the State Transportation Improvement Plan.

 Semi-Annually 5%
3

Provides direction on grant-funded projects; analyzes and tracks existing projects and project budgets to determine priorities for amendments and revisions; implements strategies to secure project funding through grant amendments and revisions; advises Department Director on information requirements for successful management of grant funds.

 Monthly 20%
4

Tracks and monitors annual revenue goals for grants to provide financial updates and recommendations for annual budget development.

 Monthly 10%
5

Analyzes grant funding trends to identify growing programs, opportunities for increased funding, and areas in need of greater development.

 Monthly 10%
6

Monitors application and reporting timelines and communicates them interdepartmentally to ensure we are meeting funder deadlines and requirements.

 Daily 5%
7

Conducts internal education to help IT staff in identifying projects eligible for or requiring grant funding, how grant funding fits within the budget, and how to develop project and program work plans that are grant ready.

 Semi-Annually 10%
8

Exercises authority to submit grant applications and request obligation of funds.  Prepares grant applications and supporting documentation, submits grant reports and closeouts, and prepares reimbursement requests. Assures compliance with grant contract conditions; works with legal counsel on grant-related issues.    

 Daily 20%
9

Develops grant-based opportunities with appropriate internal departments and teams, and coordinate project plans to ensure adequate reporting and compliance per funder guidelines. Ensures cooperative/supportive relationships are maintained with grantor agencies. Monitors conformance by Agency departments with grant requirements. Coordinates and prepares response for grant audits.

 Monthly 10%
10

As the Agency’s technical expert, monitors and ensures financial compliance on grant funded projects and programs. Researches and maintains knowledge base on grant opportunities.

 Quarterly 15%
11

Develops and maintains funding related documentation and project activity for grant funded capital and operating projects. Develops and maintains the agency’s annual program of capital and operating projects. Supports and provides capital and operating funding summaries and program estimates in support of agency strategic planning, capital and operating program.

 Quarterly 5%
12

Performs other duties of a similar nature or level.

 As Required
13

Must maintain regular time and attendance standards.

 Always

Knowledge:

Knowledge of:

  • Federal and state grant procedures.
  • Grant-related programs such as Title VI, DBE and EEO.
  • FTA Circulars for procurement and grant management.
  • Transit operations and services.
  • Construction process and associated federal program impacts.
  • Procurement documents and related federal and state terms.
  • Federal and State program documentation and reporting requirements.  
  • Computer programs WORD; EXCEL; Internet search; FTA TRAMS.
  • Management principles and practices.
  • Applicable Federal, State, and local laws, rules and regulations.
  • Conflict resolution techniques.
  • Project administration principles and practices.

Skills:

  • Able to convey in writing a clear description of project activities.
  • Able to monitor revenue goals in relation to capital and operating projects.
  • Able to work cooperatively with diverse staff and regulators.
  • Able to communicate clearly with external resource agencies and support staff.
  • Able to assemble spreadsheets of data for federal and state reporting.
  • Able to present information effectively to other agencies, staff, management and board.
  • Ability to create spreadsheets, prepare correspondence and reports.
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, elected officials, and the general public sufficient to exchange or convey information and to receive work direction and report issues and concerns.
  • Ability to facilitate and coordinate team activities and agency responses.

Licensing Requirements:

  • None

Must submit to criminal background check the results of which must meet hiring criteria for the role.

Physical Requirements:

Positions in this class typically require: talking, hearing, and seeing.

Sedentary Work: Exerting up to 25 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Training and Experience:

Bachelor’s Degree in Public Administration, Finance, General Business Administration, Transportation or a related field, and 5 years of related experience in USDOT Grant Program issues, Grants Administration and Project Compliance; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Note:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.